FAQs

FAQs

Most frequently asked questions and answers

How do I reserve a date for my event?

To reserve a date for your event. Barnwood Events requires a 50% non-refundable deposit along with a signed contract. Reservations are confirmed on a first come basis. The final guest count, remaining 50%, damage deposit,  bar count & pricing and additional item cost is due 30 days prior to your event. You are welcome to make payments along the way if that is easier for you. Payments by Cash or Check will receive a 3% discount.

What if I must cancel or change the date for my event?

We know things happen. If we can reserve the venue for the same date at the same price, we will transfer your deposit to the new date or refund your deposit. If you cancel within 30 days of the event; you will be responsible for the full cost based on the contract terms.

What hours are included in my event rental?

Due to City Ordinance:

Weekend hours are 10:00 am – 11:00 pm (last call is 10:15 pm). Take down of decorations must be completed by midnight.

Weekday hours are 7:30 am – 10:00 pm (last call is 9:15 pm). Take down of decorations must be completed by midnight.

Caterers and vendors can deliver and set up during that time on the day of your event.

Do I need to worry about the weather when I reserve a date?

No, we are a year-round venue with modern heating and air conditioning. If you scheduled an outdoor ceremony and the weather does not cooperate, we can set up an indoor ceremony on the 4-season porch. We only ask that you make that decision – 4 hours before the ceremony time so that we can set up the venue accordingly.

How do I schedule my ceremony rehearsal?

Ceremony rehearsals are scheduled with Barnwood Event staff the Monday-Thursday the week before your event (based on availability) for a 1-hour rehearsal. You may also rehearse earlier in the day of your event if desired.

Is there a place to get ready on the day of my event?

Yes! There are separate dressing rooms for the bridal party and the groomsmen. The bridal suite includes 4 make-up/hair stations, a large full-length mirror and private powder room. The groomsmen dressing room is across the hall from the men’s bathroom. Both rooms include a flat screen TV, mini-frig with bottled water and sound system that you can hook your mobile device into.

When do you need my final guest count?

Your final guest count, your bar selections and your vendor list is required 30 days prior to the event. Your final payment and your damage deposit are also due 30 days prior to your event.

Is there a deposit required for property damage?

Yes, there is a property damage deposit of $750 due 30 days prior to your event. The deposit is refundable according to the provisions in your contract. Failure to vacate the premises at times outlined in the contract and/or leaving your decorations up or other damages will cause the deposit to become non-refundable.

Do I need to purchase insurance for my event?

No, Barnwood events is fully insured and no additional insurance is required.

Can I bring in my own decorations?

Yes, you can decorate for your event, but decorations cannot damage the venue or property. Use of Barnwood Event’s wood slices, mason jars, fairy lights, and lighted branches are included in your venue rental fee (coordinate with event staff prior to the event). What is not allowed: Nails, screws, tacks, staples, confetti, glitter, rice, silly string, fake snow, or loose flower petals. No open flames are allowed – battery operated, or rechargeable candles work great.

Do you offer table linens and place settings?

No, we do not offer table linens and place settings as part of your venue rental. Every couple has a different vision for their wedding day, so we recommend you work with either your wedding planner, caterer or an event rental company for options and pricing.

Can I bring in my own food?

No, you must use a caterer and baker that prepares food in a licensed off-site kitchen. Barnwood Events has a large catering prep area with food warmers, refrigerator, and freezer.  

Can I bring in my own alcohol?

No, Barnwood Events has a full liquor license and according to the license we must provide all alcohol for your event. Minors are not allowed to consume alcoholic beverages. Guest will be asked to provide ID and Barnwood Events retains the right to refuse service to anyone. You are asked to assist us in policing minor guests at your event. Carry-ins are confiscated if discovered as want your guests to enjoy your day safely. Failure to comply with the liquor policy may result in terminating your event earlier than the scheduled ending time.

Is there a place for smoking guests?

The venue and farmhouse are non-smoking facilities. There is a designated area outside for smoking guests.

Is there onsite parking?

Yes, we have a large lit parking lot onsite that is free for you and your guests. There are handicap parking spaces adjacent to the building. We have EV charging stations and bike parking also. We will also be working with local hotels to have shuttle service available.

Can I bring my pet(s)?

Due to persons’ pet allergies we cannot allow pets inside the venue. You are welcome to bring your pet on leash to your ceremony if it is outside. You are also welcomed to include your pet in outdoor photos. Pets must be picked up prior to the use of the indoor facilities. Professionally trained service animals are allowed.

Are there any noise restrictions?

Dane County and the City of Madison require music and entertainment to keep all noise at a reasonable level. The municipalities require music and amplifiers stay indoor after 6pm. All music must end by 10:45 pm on weekends and 9:45 pm on weekdays. Barnwood Events has the right to limit the volume during all events.

Do I need to clean up after my event?

Barnwood Events has a cleaning crew come in at midnight and the standard cleaning is included in your rental fee. You must have any decorations that you want to keep, removed by midnight. Any damage, beyond normal wear and tear, to the venue or property will be taken from your damage deposit.

Is the venue wheelchair accessible?

Yes, the venue is fully ADA and wheelchair accessible. All events are either outdoors or indoors on the ground floor.

What if my organization is tax-exempt?

If your organization is tax-exempt, you must provide a certificate to Barnwood Events when the contract is signed and returned.

3230 Larsen Rd | Madison, Wisconsin

(608) 224 – 1700

Click here to text us!

info@barnwoodeventswi.com

Barnwood Events venue was founded in 2020 to provide a unique space and wooded location to help make your special event memorable for you and your guests.

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